SICV&GIS 2018

Registration

For information about Registrations please contact:

Housing & Registrations
OIC s.r.l.
Viale G. Matteotti, 7 - 50121 Florence, Italy
Tel. +39 055 50.35.370
Fax + 39 055 57.02.27
registrationepos2020@oic.it

Pre-registration will be accepted until March 13th, 2020. After this date only on-site registrations will be possible.

Please note that this is the official 39th EPOS 2020 Congress website for the registrations / housing and that no other websites, companies or agencies are authorised to sell the registrations/ hotel booking in any way or to contact you directly.

Online registration click here

REGISTRATION FEES

Advance registrations are preferred in order to facilitate planning of the scientific sessions and social events of the conference. On site registration is strongly discouraged.

  EARLY
By January 27th, 2020
LATE
From January 28th to March 13th, 2020
ON SITE
From March 14th, 2020 and on site

EPOS MEMBER*

€ 350,00 € 400,00 € 450,00
NON EPOS MEMBER € 550,00 € 600,00 € 650,00
ALLIED HEALTH PROFESSIONAL** € 275,00 € 300,00 € 325,00
RESIDENTS/FELLOWS/TRAINEES *** € 200,00 € 225,00 € 250,00
PRE MEETING COURSE
For delegates attending also the congress ****
€ 50,00 € 75,00 € 100,00
PRE MEETING COURSE
For delegates attending only the Pre-meeting ****
€ 100,00 € 150,00 € 200,00
ACCOMPANYING PERSON € 50,00 € 50,00 € 80,00
SOCIAL DINNER ON
FRIDAY APRIL 3rd
Due to the limited capacity of the venue, early booking is recommended.
€ 80,00

* If up to date with the membership fee for the year 2019/2020 at time of registration

** Application for Allied Health Professional fee should be certified by a certificate stating the applicant’s status at the time of registration, to be up-loaded (pdf and jpg format is required) during the registration process

*** Application for the residents/fellows/trainees fee should be certified by a letter from the head of the department stating the applicant’s status at the time of registration, to be up-loaded (pdf and jpg format is required) during the registration process

****The Registration to the Pre-meeting course on April 1st includes only the participation in the course.

The payment of the registration fee is compulsory to participate in the Congress both as auditor or as an oral or poster presenter.

The Registration Fee for Delegates includes

  • Conference material
  • Admission to all sessions
  • Admission to the exhibition area
  • Coffee, tea, refreshments and lunches during breaks throughout the Conference
  • Opening Ceremony at the Congress Venue on April 1st
  • Welcome Cocktail at the Noble Hall (Congress Venue) on April 1st

The Registration Fee for Accompanying Persons includes

  • Welcome Cocktail at the Noble Hall (Congress Venue) on April 1st
  • Visit to the Lello Bookshop

Note: The accompanying person fee does not include admission to the scientific sessions, the exhibition area or any meals during the Meeting.

VISA INFORMATION

For Visa application please click here

CONGRESS KIT COLLECTION TO BE COLLECTED ONLY BY A COMPANY OR AGENCY REPRESENTATIVE

In order to simplify the registration procedures of their guests, companies/agencies can collect their delegates’ congress kits before the official beginning of the Congress.
An official request must be sent to OIC Housing & Registrations Department, 3-4 weeks before the beginning of the event to define and agree a pick up time.

The service is available by appointment only, and provided the registration lists are complete with the compulsory data required. No material will be given in case of incomplete or missing data.

Otherwise, the material can be picked up by each single delegate. The congress material of each participant will be available at the pre-registration desk during the Secreteriat’s regular opening hours, as indicated in the Scientific Program.

TERMS OF PAYMENT

Registrations and services can be confirmed only after receipt of full prepayment. All payments (registrations, course and dinner) can be processed through:
Credit cards The following credit cards are accepted: American Express, VISA, MasterCard.

  • Off-line registrations and requests of pro-forma invoices sent by fax or mail are subject to an additional € 19,00 administration charge.
  • Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.
  • Name changes incur a handling fee of € 39,00 per registration.

CANCELLATIONS AND REIMBURSEMENT

For any change or cancellation a written notification must be sent to OIC Housing & Registration - Fax +39 055 57 02 27, E-mail: registrationepos2020@oic.it

  • For cancellations received by  January 27th, 2020: a penalty charge of 30% will be applied.
  • For cancellations received from January 28th, 2020 to March 13th, 2020: a penalty charge of 70% will be applied.
  • No refund will be processed for cancellations received after March 13th, 2020.

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made. All delegates are urged to take personal travel insurance.